QuickBooks AppiWorks for Clockify

Automate QuickBooks invoicing from Clockify

What is QuickBooks AppiWorks for Clockify?

QuickBooks AppiWorks for Clockify is a Clockify add-on that connects your Clockify workspace with QuickBooks. Once you connect a QuickBooks account and turn on the actions you need, AppiWorks keeps both sides aligned in the background, so you don't have to manually export or re-enter invoices.

Installation and Setup

Installation

QuickBooks AppiWorks for Shopify add-on is available on the CAKE.COM marketplace. You can navigate to https://marketplace.cake.com/
and search for 'AppiWorks' to see all our add-ons.
Or you can simply click on the "Install from Marketplace" button to go directly to this specific add-on.

Click on the "Install" button on the marketplace

Install from Marketplace

Settings

After the add-on is installed from the CAKE.COM Marketplace, open your Clockify workspace.
Find QuickBooks AppiWorks for Clockify in the add-ons section of the sidebar.
Click on it to open the settings page.
At the top, you will see the Status (for example, Connected)

Connect QuickBooks

In the QuickBooks connection section, click Create New Connection.

Click Authorize with QuickBooks

It will navigate to the QuickBooks consent page; accept it.

Once the connection is successful, it will redirect to Addon

Select the Organisation and click Save connection.

To edit a connection, use the pencil icon to edit the selected connection.

Use the red bin icon to delete it.

No separate Clockify connection is needed. The add-on runs inside Clockify, so it is already authorized.

Choose the Integrations

In the Integrations section, turn on the actions you need. Each action has its own QuickBooks module binding.

Available integrations now

Automated Invoicing on timesheet approval
Automatically create QuickBooks invoices from Clockify upon approval of timesheets

Send Invoice to QuickBooks
Send Clockify invoices to QuickBooks for accounting and reconciliation.

Coming soon in the Enterprise plan

Sync Time Entries to QuickBooks
Sends Clockify time entries to QuickBooks project timesheets, including edits and deletions, mapped by project, task, and user.

Sync Expenses to QuickBooks
Imports Clockify expenses into QuickBooks and keeps the billable flag, so they can be added to client invoices.

Post Labor Cost for Approved Timesheets
When a timesheet is approved in Clockify, posts the labor cost to QuickBooks as a journal entry for job costing and payroll inputs.

Save and activate

Turn on the actions you want.
Click Save settings.
Your changes take effect straight away, and the add-on keeps syncing in the background.

The integrations in action

Automated Invoicing on timesheet approval

Scenario: A team tracks billable time in Clockify. When the timesheet is approved, the add-on turns it into a QuickBooks invoice automatically.

Trigger

Track time in Clockify against a billable project. Each entry is part of the user’s timesheet.
Submit the timesheet for approval.
The approver approves the timesheet.

Result

The add-on combines every time entry in the approved timesheet into one invoice.
Each time entry becomes one line item on the invoice, with its description, hours, and rate.
The invoice is created in QuickBooks

Send Invoice to QuickBooks

Scenario: A team already creates invoices inside Clockify and wants them in QuickBooks for accounting and reconciliation.

Trigger

Create an invoice in Clockify.
Click Manual "Send to QuickBooks"

Result

The add-on copies the invoice to QuickBooks as an invoice.
The amounts and line items match the Clockify invoice.

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